Purchase and install the “External Documents and Pictures” module from RDP.
Create the document normally as you do now in Crystal Reports and access the document with RDP. Use the “Export” feature of Crystal to export the document to PDF format and save it.
Use the Docusign web client to upload the document and enter the customer’s email. Send the document to the guest from within Docusign.
The guest can then access the document from their email by clicking on the link from Docusign. They can read the document, print it, sign it and save it.
When the guest signs the document an email is sent to the email address used to create the Docusign account. The signed document is an attachment to this email. Use your email client to access this email and save into the signed document to the folder \RDP\RDP01\Masterdocs\Guest. Use a naming convention so the file name begins with the guest history number. For example, for guest history number 64 the name might be “64SignedContract4-17-2015.PDF”.
Guests can have many documents, as long as the name begins with the guest history number.
The document can then be accessed from within RDP from the reservation screen on the guest history tab.
Resort Data Processing (RDP) software has been installed since 1981 at over 1000 locations worldwide. Please use the links below to learn more about RDP software for Hotels and Resorts. If you are renting homes or condominiums on a short term basis, please start with Vacation Rental Overview. Timeshare properties should begin with our Timeshare Overview. Our Campground system is also available. Our systems are fully integrated, so all features in our hotel system are available for vacation rentals and timeshare resorts and vice versa.