When a guest needs a conference room, there is no need to fill out a lot of extra paperwork. Just add the conference room rental to the reservation. With the reservation selected, add an activity. The system searches for available conference rooms based on the reservation date, activity type (set to hourly), and vendor (set up for conference room so all meeting space is considered – regardless of location and size.
Select the Conference Room
The Add Activities screen displays all the conference rooms available with pricing information and a short description. This description can be used to display the view, the layout, the decorations…anything you wish to configure. There is no limit to the number of activities, so there is no limit to your potential revenue!!!
Click and Drag to Schedule
Once the activity is selected, the schedule displays for the day based on hours of business (as configured on the vendor). Just click in the hour desired and drag to the ending time needed.
Now only a flat fee can be charged for an activity, so a conference room that rents by the hour has only an hourly charge. However, RDPWin still allows you to bill for two hours if that’s what you need. Just drag on two hours for the conference room you want and set the hours by increasing the number of people billed. In the example below, the conference room rents for $350 an hour. Since it’s reserved for two hours, set the People Billed to 2 and the system automatically adjusts the price (2 hours x $350 = $700).
Charges Included on Guest Folio or Non-Guest Bill
When an hourly conference room rental is booked as an activity on a reservation, the charges display on the guest folio. You can also charge people who are not currently a guest who use facilities. An example is shown below: