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Resort Data Processing, Inc. Providing
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The Conference Room & Activity Scheduling module provides the ability to schedule conference rooms, spa services, bike rentals and other items. Availability is tracked down to 15-minute intervals. For example, a conference room could be scheduled from 10:00 a.m. to 11:45 a.m., and then book the same room to another guest from 12:00 p.m. to 2:30 p.m. Items can be rented as many times as required each day to guests or non-guests. The charges for rentals can appear on the guest folio. Topics covered in this document include:
Note: Please also see Itinerary and Concierge module, and Virtual Store on the Internet, which can be used in conjunction with the Conference Room & Activity Scheduling Module.
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Conference rooms can be rented out by the hour for meetings, group meals, weddings, corporate functions, etc. This can be a huge source of revenue for the property. In fact, renting a conference room out by the hour can actually bring in much more revenue than simply renting it out for the whole day. For example, a room that seats 20 could be rented out for the entire day for a corporate meeting for $500. Alternately, that same room could be rented out to three different groups during a single day for $250 for a total of $750. This is a small scale example. Imagine the revenue for larger spaces!
When a guest needs a conference room, there is no need to fill out a lot of extra paperwork. Just add the conference room rental to the reservation. With the reservation selected, add an activity. The system will search for available conference rooms based on the reservation date, activity type (set to hourly), and vendor (set up for conference room so all meeting space is considered regardless of location and size.
Viewing the conference room rental schedule can be a valuable tool to any front desk or concierge. Just click the link on the Activity Vendor Introduction page or select from the menu.
The entire schedule of all conference rooms for operating business hours (based
on configuration of the activity vendor) is available for easy review.
This schedule shows that Bud Abbott (Res#175) has Conference Room 1 booked from
11 a.m. to noon and Conference Room 5 from 1 p.m. through 3 p.m.
Each hourly vendor can be configured with different tickets, codes, scheduling intervals, business hours, and whether or not it even shows up on the Internet using the IRM.
When hourly conference rooms are configured as components, the revenue is automatically distributed to the correct general ledger account. The taxes are automatically applied and accounted for using the proper category. The hourly rates can be increased based on weekday or weekends. Rates for the hourly room can also be automatically calculated based on season to allow for peak pricing during peak seasons. Each room with a different capacity can be set up with individual information based on individual property needs.
Each room can be set up as a different component to allow for diverse capacities. All of the existing activity batches can be easily viewed and changed when necessary.
The following links are related to the Internet Reservation Module, Activity Availability Scheduling and Guest Itinerary:
Resort Data Processing (RDP) software has been installed since 1981 at over 1000 locations worldwide (see customer list). Please use the links below to learn more about RDP software for Hotels and Resorts. If you are renting homes or condominiums on a short term basis, please start with Vacation Rental Overview. Timeshare properties should begin with our Timeshare Resort Overview. Our Campground management system is also available. Our systems are fully integrated, so all features in our hotel system are available for vacation rentals and timeshare resorts and vice versa.
A printed brochure and pricing is available by calling 970-845-1140 or download the brochure in Microsoft Word or Adobe format.
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