RDP Point-of-Sale Interface

The RDP system has the ability to post charges to guest folios and group masters.  This feature can be used as a limited Point-of-Sale system for simple locations, such as selling a few items at the front desk.  Many RDP customers require much more sophisticated POS features for their Restaurants, pool, Spa, Golf Course, and many other locations.   To satisfy these requirement RDP has interfaced to a wide variety of third party Point-of-sale systems as indicated on the list below.  Please note that we are frequently adding new POS interfaces.  The RDP sales team can help you identify the best POS system for your applications.

The RDP interface includes the following capabilities:

  • Automatically post charges to the guest folio or Group Master from the POS system.
  • Provides an “inquire first” capability if your POS system supports this feature.  For example, a clerk in the restaurant can first inquire to see who is in room 102, prior to posting a charge.
  • Optional Pre-check-in posting is available for all POS interfaces using the “Micros” standard.  For example, a guest may arrive at the property at noon, but their room is not ready until 4:00 p.m.  The guest can put a credit card on file and start charging items immediately, using their reservation number as verification.
  • Optional Post checkout posting is available for all POS interfaces using the “Micros” standard.  For example, a guest may checkout at noon but still use the facilities for the rest of the day and charge items, which are then paid for by the credit card on file.
  • The room key created by the VingCard encoders interfaced to the RDP system can be used to post charges to the room using a Micros 8700+ compatible POS system.


There may be new additions to this list – please call RDP Sales to Confirm latest information

Vendor Model Version Groups Emulates RDP UPD File Program
Abacus 21 All Abacus21 RDPWin Interfaces or 742
Aloha 4700 Micr8700 RDPWin Interfaces or 720
Bepoz Reslink 3.4.1 No 4700 Micr8700 & Bepoz RDPWin Interfaces or 720
Comtrex Systems Corporation PCS500 SuperSprint Yes 4700 Micr8700 RDPWin Interfaces or 720
Communications Group Pixel Point 2000 Yes 4700 Micr2700 RDPWin Interfaces or 720
DataSym Maitre’ D Yes 4700 Micr8700 720
DataTrak Business Solutions DataTrakPOS 4.2.x ? 4700 Micr8700
Fairway Systems Yes 4700 Micr8700 720
HSI ALL Yes 4700 Micr8700 720
Gatemaster ALL Abacus 21 RDP742.UPD 742
InfoGenesis POS – Uses RDP Web Server – no serial connection required. ALL RDPWin Interfaces
Integrated Business Systems (IBS) Club Mgr Yes 4700 Micr8700 720
Integrated Restaurant Software RMS Touch Yes 4700 Micr8700 720
Maitre’D Contact Mark Lorenzen 954-465-8369 Various Yes 8700 Micr8700 720
MenuSoft/Digital Dining Contact Andre Cell 303-522-2652 Digital Dining ALL Yes 8700 Micr8700 720
Micros 2700 ALL Yes Micr2700 RDPWin Interfaces or 720
Micros 8700,4700,3700 ALL Yes Micr8700 RDPWin Interfaces or 720
NCR Corp. NCR2160 NCR2160 725
NCR SuperSprint Yes 4700 Micr8700 720
Panasonic Panasonic 8000 Yes 4700 Micr8700 720
Positouch POS 1.4 Posiver1 727
Pro Solutions Salon and Spa Software 8.11E 8700, 4700 Micro8700 727
POSitouch 4.82 or Higher Yes 4700 Micro8700 720
Remanco (Now owned by GEAC) PMSI Link 2.x, 3.1+ Yes Remanco 727
Sable (a division of nuSable) Sable 100NT A Squirrel Possq 721
Sharp ER-4500 (Comtrex) 4700 Micr8700 720
Squirrel Systems Squirrel 3.x+ Yes Possq RDPWin Interfaces or 721
TEC America Fine Dining Series III Posfds 722
Point of Sale Integration to Back Office Accounting

The POS system and RDP system both act as accounting sub-ledgers to your back office General Ledger System.   The flow of events is as follows;

  1. POS Terminals can be placed at various locations, such as your restaurant, Pool, Spa, Golf Course, etc.   These POS terminals send all charges to the POS accounting Sub-Ledger, which separates the charges into various general ledger accounts, such as food, liquor, etc.

  2. The POS system offers settlement by various methods such as; Cash, Check, Credit card and “bill to RDP”, which can be to the guest folio or group master.  If a guest pays Cash, Check, or Credit card, the information is not sent to RDP at all, and is stored in the POS accounting Sub-Ledger only.

  3. The “Bill to RDP” charge detail is also stored in the POS Accounting Sub-Ledger, and the settlement totals are sent to RDP.  RDP shows the totals on the guest folio or group master bill.   For example, if a restaurant bill has 25 line items for a total of $355.00 plus $35.00 in tax, the guest folio would show “Restaurant Charge” for $355 plus $35.00 tax for $390 total.  The detail of all 25 line items is stored in the POS sub-ledger to separate into Food, Liquor, and other categories.  While the detail is stored in the POS system, with some POS systems it is possible to view the detail from the RDP system.

  4. At the end of the day the POS system creates various settlement reports and a debit/credit balanced POS Sub-Ledger report, containing the full breakout of all charges.  With most POS systems, the POS Sub-Ledger is automatically sent to the back office General Ledger.  You can use a wide variety of accounting systems, such as QuickBooks, Peachtree, MAS90, etc.

  5. The RDP system also is an accounting Sub-Ledger, containing all activity posted to reservations, guest folios, travel agents, owners, and other entities.   The RDP Sub-Ledger is also automatically posted to your accounting General Ledger.

  6. The Income Statement, Balance Sheet, and other financial reports for the entire property are generated from the back office accounting General ledger.

The Diagram below illustrates the accounting flow from the POS Sub-Ledger and RDP Sub-Ledger into your back office accounting General Ledger.   For more details please see “RDP Sub-Ledger Interface to Back Office General Ledger” and “Trust Accounting Overview“.

postogl

Software Overview

Resort Data Processing (RDP) software has been installed since 1981 at over 1000 locations worldwide (see customer list).  Please use the links below to learn more about RDP software for Hotels and Resorts. If you are renting homes or condominiums on a short term basis, please start with Vacation Rental Overview.  Timeshare properties should begin with our Timeshare Overview.  Our Campground system is also available.  Our systems are fully integrated, so all features in our hotel system are available for vacation rentals and timeshare resorts and vice versa.

Contact RDP Sales for pricing information or to schedule an onsite demonstration.

About Us

Resort Data Processing (RDP) is a Property Management Software company founded in 1981 and headquartered in Vail, CO. Our objective is to provide more powerful software for clients who have outgrown their current system.