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Resort Data Processing, Inc. Providing
Quality Hospitality Software for Vacation Rentals, |
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This page is designed for customer using our Hotel System General Ledger. For Vacation Home Rentals or Condominium hotels, please see "Trust Accounting Overview".
One of the most important elements of any property management system is the General Ledger capabilities. The RDP system includes many features related to accounting. Topics covered in this document include:
| General Ledger Topics in this document |
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Most RDP customers already have a back-office system from a major vendor such as QuickBooks, Peachtree, MAS90, etc. There are many excellent third-party systems available, and it is RDP's philosophy to interface our G/L sub-ledger to the back-office system of your choice. This provides an ideal solution for many accountants, since they choose the best, most appropriate back-office system. The data flow is as follows:
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The RDP system is transaction based. The balance due from any entity (reservations, guest folios, travel agents, groups, etc.) can only be increased or decreased by the application of a transaction. The current balance due on any entity is always equal to the sum of the transactions.
RDP provides a pre-installation kit that includes a list of your chart of accounts. Your account numbers are then assigned to the RDP transactions. For example, one RDP transaction is coded "B2D0", and appears on the guest folio as "cash received from Guest." You assign your cash account as the debit account to this transaction, and your guest ledger account as the Credit Account.
General Ledger detail is stored forever in the RDP database, limited only by available disk space. For example, you can inquire on all transactions that debited or credited the room charge account for any past day, month, or year. A wide variety of screens and reports are available to view general ledger history.
As part of the night audit process the RDP system tracks the following ledgers:
| Ledger Name | Definition |
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| Advance Deposit Ledger | The sum of all advance deposits received on future reservations |
| Guest Ledger | The sum on the balance due of all guests currently checked-in |
| City Ledger | The balance due from all groups, companies, and wholesalers |
| Travel Agent Ledger | Tracks all payables and prints checks to travel agents |
| Owner Ledger | Includes a complete condominium and timeshare owner accounting ledger |
| Work Orders | Work orders are tracked and checks printed with the Work Order Ledger |
| Credit Card | All credit card payments are tracked and reconciled |
Resort Data Processing (RDP) software has been installed since 1981at over 1000 locations worldwide (see customer list). Please use the links below to learn more about RDP software for Hotels and Resorts. If you are renting homes or condominiums on a short term basis, please start with Vacation Rental Overview. Timeshare properties should begin with our Timeshare Resort Overview. Our Campground management system is also available. Our systems are fully integrated, so all features in our hotel system are available for vacation rentals and timeshare resorts and vice versa.
A printed brochure and pricing is available by calling 970-845-1140 or download the brochure in Microsoft Word or Adobe format.
