Overview - E-mail Marketing

E-mail is one of the most powerful and least expensive marketing tools available and has been fully incorporated into the core RDP system at no additional charge. E-mail features included in the system:

E-mail databases are created for guests, travel agents, groups, wholesalers, and condo/timeshare owners
E-mail confirmations are automatically sent to guests, using Adobe or other formats, complete with Maps and other attachments
Mass E-mails can be sent directly from the RDP System - no third party software required (see sample below)
RDP abides by all current regulations for anti-SPAM by allowing guests to "opt out" of mass E-mails.
Guest confirmations can be sent via E-mail, Fax, or printed and mailed.
Crystal Reports can be created and distributed by E-mail
Reservations made by the Internet Reservation Module (IRM) can send E-mail confirmations automatically
RDP newsletter sent via E-mail

E-Mail Related Topics

The following links are available for documents related to e-mail and Resort Data Processing:

Sample Guest E-mail Confirmation

Guest confirmations can be sent to guests via E-mail, Fax, or printed and sent US Mail. A sample confirmation appears below. This confirmation can be easily modified at no charge by the customer using Crystal Reports and sent in Adobe format so it cannot be modified by the guest.

Automatically Send Confirmation with RDPWin E-mail Monitor

The system can automatically send E-mail confirmations when reservations are made using the RDPWin E-mail Monitor. The confirmations can be in plain test, Adobe or word format, and can include additional attachments, such as a map to the property, or reservation cancellation policies. Reservations made with ANY METHOD can all receive the same E-mail automatically, including:

RDPWin
Internet Reservation Module
Legacy RDPDOS
Global Distribution System Interface (GDS)

A sample of the RDPWin Monitor screen appears below that automatically sends confirmations:

RDPWin E-mail Monitor - Automatically Send E-mail Confirmations from RDPWin, IRM, DOS, GDS

Sample RDP Mass E-mail Screen

The screen below is used to send mass E-mails to guests. Notice the following:

E-mails are sent automatically - no additional software is required
Messages can be typed in, OR an attachment can be sent. For example, a picture could be attached, or a brochure in Adobe, HTML, or Word format
E-mails can be sent to all guests, or selected guests. A wide variety of selections is possible, such as "all guests who stayed in the last 6 months
The system only shows "valid" E-mails. For example, an E-mail in the wrong format is not sent
On most systems 40000 E-mails can be send in less than an hour
E-mail is free
Guests can opt out of mass E-mails, which follows the guidelines established to not be considered a spammer

Hotel / Resort Software Overview

Resort Data Processing (RDP) software has been installed since 1981 at over 1000 locations worldwide (see customer list). Please use the links below to learn more about RDP software for Hotels and Resorts. If you are renting homes or condominiums on a short term basis, please start with Vacation Rental Overview. Timeshare properties should begin with our Timeshare Resort Overview. Our Campground management system is also available. Our systems are fully integrated, so all features in our hotel system are available for vacation rentals and timeshare resorts and vice versa.

A printed brochure and pricing is available by calling 970-845-1140 or download the brochure in Microsoft Word or Adobe format.

Core RDP Modules	Core RDP Modules	Interfaces
Technology Overview - RDPWIN Sample Screens Sample Reports Reservations Rates & Yield Management Packages Front Desk & Night Audit Groups & Conferences Travel Agents/Wholesalers Guest History & Marketing Housekeeping Scheduling General Ledger - Hotels Trust Accounting - Owners E-Mail Marketing Crystal Reports Training Hardware Requirements	Internet Reservation Module (IRM) Vacation Rentals (Condo Accounting) Timeshare & Interval Ownership Campground Management Guest Itinerary & Concierge Activity Scheduling (bike rentals, etc) Wait List / Denial Tracking / Res Quotes Frequent Guest/Rewards Work Orders & Asset Management Booking Pace & Forecasting Virtual Store On Internet Messaging/To-Do List Change Tracking 24-Hour Support Customer List RDP Headquarters in Vail Customer List and Comments	Overview Of All Interfaces Global Distribution System (GDS) Central Reservations SDC Credit Card Interface High Speed Credit Card Authorization In-Room Video Checkout Call Accounting Phone Actuator (On/Off) Point Of Sale Voicemail Maid-Phone (Housekeeping) Environmental Back-Office Accounting Vacation Rental Trust Accounting Nomadix Wireless Internet Billing Room Key (Ving Card, etc.) RDP Partners and Alliances

Vacation Rental and Condo-Hotel Features & Links
Maximizing owner satisfaction and increasing management revenue since 1981
Data Flows from Reservations to Owner Statement Full Trust Accounting Capabilities Equalize Owner Rental Revenue Pay Bills for Owners and Guests Powerful Reservation Board (Tape Chart) Work Orders & Asset Management Housekeeping Forecast, Schedule, & History Mix of Rental Types - Condos, Houses, Hotels, Timeshare Internet Reservations with Pictures and Virtual Tours Live Demonstration of Internet Reservations E-mail Integration for Guests, Owners, etc. Short Term and/or Long Term Rental Lock-Off Units Allowed Manage Units Not in the Rental Pool Extensive Custom Reporting with Crystal Reports Reservation Quotes, Wait List, and Denial Tracking Customer Relationship Management (CRM) Travel Agent Commissions Deducted Unlimited Charges Per Owner	Various Billing Cycles - Monthly, Quarterly, etc. Split Revenue Across Billing Period Fast Production of Owner Statements Month-to-Date & Year-to-Date Totals Per Owner Statements Can Always Be Reprinted Print Checks to Owners Integration to GDS, POS, Phones, Credit Cards, etc. Accounts Receivable with Aging Automatically Print or E-mail Overdue Notices IRS 1099 Year-End Reports Room Moves Pay Correct Owner Yield Management Integrated Sharewith Folios or One Guest With Multiple Folios Taxes Adjusted for Length of Stay and Location Timeshare and Interval Ownership Allowed All RDP Hotel Features Available for Owner Systems Customer List and Quotes Home Page - Vacation Rentals & Condominium Hotels Why Buy From RDP?
Hotel and Resort Overview Vacation Rentals and Condo-Hotel Overview Timeshare / Interval Ownership Overview Discount Available When Converting to Resort Data Processing (RDP) from First Resort Software

Internet Reservation Info & Demos:

Internet Marketing by