General Ledger
Chart of Accounts
and Transactions
Trust Accounting
|
Add your general ledger (G/L) account numbers to the
RDP chart of accounts. G/L account numbers are assigned to transaction codes. Transactions are posted to reservations, owners, travel agents,
groups, work orders, and other RDP system entities. Every transaction creates a balanced entry in the RDP Trust G/L
(debits=credits).
Once a day or once a month, the totals for all RDP G/L accounts are
automatically transferred to any
supported
non-RDP accounting system, which then produces the final income
statement and balance sheet.
See
Overview
of RDP Trust Accounting for more detail. |
| Add Rooms |
Each managed property is entered into the system. Properties
can be made available for any managed rental (short or long term) or non-rental
properties. A
complete description, pictures, and
inventory are available for each room/property, including virtual tours.
Lock-off
units are allowed. |
| Assign Owners |
Owners are assigned to rental units when appropriate. Each owner
can be paid a different percentage of any reservation revenue. An owner
can own more than one unit, and a unit can be owned by more than one
owner. All owner history is
retained when units are sold, and 1099's can be printed for both the old
and new owners.
In addition to these features for whole ownership,
please see
Timeshare
System Overview. |
| Reservations |
Reservations can be made for all units: both owned and not owned. The ownership status of a given unit is transparent to the
reservationists. The system can
equalize
owner rental revenue. Owners can
reserve units and view calendars on the Internet. All charges, deposits, and payments on
reservations automatically flow to the owner statement and trust
accounting system. |
| Guest History |
Guest history and reservation history is stored forever based on storage
capacity.
See
Guest
History and Marketing and
Guest
Rewards Program - Customer Relationship Management. |
| Owner Reservations |
Owners can reserve their unit for themselves or guests using
the Internet. They can also inquire on their calendar and other
information.
See Sample Internet
Reservation Screens. |
| Integrated Email |
E-mail confirmations and marketing is fully integrated into the system.
Confirmations can be e-mailed automatically.
See
Integrated
E-mail. |
| Guest Internet Reservations |
Guests can make direct , commission-free reservations 24 hours a day,
365 days a year using RDP
Internet Reservations system. |
| Travel Agents |
Travel Agent
reservations can be made using the Internal RDP reservation
system or entered directly with the Internet. |
| Groups |
Group reservations can be made using the Internal RDP reservation system
or entered directly with the Internet. See
Group
Reservation and Billing Overview. |
| Rates and Packages |
The system can automatically calculate the rental amount for all
reservations based on the dates, number of people, and many other
factors. Each unit can have different rates. Packages can be
created for the guest that include items other than room rent such as
golf, food, or other activities. See
Rates
and Package Overview. |
| Additional Reservation Charges |
In addition to calculating the rent amount and package components, the
system can calculate Other Charges such as booking fees, security
deposits, travel insurance, cleaning fees, cancellation charges, and
much more. The system can be configured to pay the owner a share of the
rental amount but not additional package activities or reservation
charges. |
| Guest Itinerary and Activities |
The system can build a complete guest itinerary for activities and
services. Coupons or tickets can be printed and reconciled for each activity. The owner
can receive a portion of some of the charges (room) and not other. See
Guest
Activities and Itinerary. |
| Owner Statement |
The system automatically itemizes each reservation on the
Owner Statement
each month or billing period. All other charges or payments received
are included on the statement. |
| Work Orders |
Work Orders for
rental and non-rental units can be entered from any workstation or by the
owner using the Internet. Charges and descriptions for work orders
automatically flow to the owner statement. Work order vendors can be
paid using the system. |
| Housekeeping |
Charges to the guest or owner for
Housekeeping are automatically calculated based on unit # and appear on
either the guest rental contract or owner statement. Housekeeping
scheduling and forecasting is available, as well as tracking payment to
outside housekeeping companies. |
| Trust Account and General Ledger |
Transactions can be posted to one owner, all owners, or to all owners of a specific unit type.
The system immediately updates the owner's balance due and automatically
updates the
Trust
Accounting System and General
Ledger. |
| Pay Bills for Owners |
Bills can be paid for owners such as cable, electric, gas, etc.
The system can print checks to the vendors and bill the owners on the
owner statement. |
| Over 300 Reports |
Over 300 reports are available showing reservations, work orders,
housekeeping, accounting, and much more. See
Sample Screens,
Sample Reports,
and Crystal Reports Overview. |
| Owner Statements and Checks |
The
Owner Statement is created each month. It can be printed and
mailed to the owner. All past owner statements are available for the
owner to view or print via the Internet with a proper password. Other
owner specific attachments can be included with the e-mailed statement
such as a copy of an invoice, work order notification or utility bill.
Checks to owners are printed from the RDP system.
Month-to-date and Year-To-Date
totals per owner are available. |
| IRS 1099s |
Owner 1099 Statements
can be printed each year or distributed on magnetic media. |
| Owner History |
Owner history is maintained forever and is only limited by available disk space. For example,
reprint an owner statement from last month, last year, or
five years ago.
All work orders and housekeeping information is available for historical
inquiry and on various reports. |
| Track Sold Units |
When a unit is sold, assign the new owner to the unit while
keeping the old owner's information and history in the system. For
example, when a unit is sold on May 31st (mid-year), the system can print 1099 Statements for the old owner and the new owner.
|
| 24 Hour Support |
RDP Support is available 24 hours a day, 365 days a year. |
