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Resort Data Processing, Inc. Providing
Quality Hospitality Software for Vacation Rentals, |
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| Search | Hotels/Resorts | Vacation Rentals | Condo-Hotels | Timeshare/Fractional | Internet Reservations | Travel Services | Support | Contact Us | ||
A wide variety of data flows automatically into the owner statement, as represented by the diagram below. Statements can be distributed to owners as follows:
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| Sample Owner Statement - Monthly |
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| Sample Owner Statement - MTD/YTD |
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| General Ledger Chart of Accounts
and Transactions
Trust Accounting |
Add your general ledger (G/L) account numbers to the
RDP chart of accounts. G/L account numbers are assigned to transaction codes. Transactions are posted to reservations, owners, travel agents,
groups, work orders, and other RDP system entities. Every transaction creates a balanced entry in the RDP Trust G/L
(debits=credits). Once a day or once a month, the totals for all RDP G/L accounts are
automatically transferred to any
supported
non-RDP accounting system, which then produces the final income
statement and balance sheet. |
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| Add Rooms | Each managed property is entered into the system. Properties can be made available for any managed rental (short or long term) or non-rental properties. A complete description, pictures, and inventory are available for each room/property, including virtual tours. Lock-off units are allowed. |
| Assign Owners | Owners are assigned to rental units when appropriate. Each owner
can be paid a different percentage of any reservation revenue. An owner
can own more than one unit, and a unit can be owned by more than one
owner. All owner history is
retained when units are sold, and 1099's can be printed for both the old
and new owners. In addition to these features for whole ownership, please see Timeshare System Overview. |
| Reservations | Reservations can be made for all units: both owned and not owned. The ownership status of a given unit is transparent to the reservationists. The system can equalize owner rental revenue. Owners can reserve units and view calendars on the Internet. All charges, deposits, and payments on reservations automatically flow to the owner statement and trust accounting system. |
| Guest History | Guest history and reservation history is stored forever based on storage
capacity. See Guest History and Marketing and Guest Rewards Program - Customer Relationship Management. |
| Owner Reservations | Owners can reserve their unit for themselves or guests using
the Internet. They can also inquire on their calendar and other
information. See Sample Internet Reservation Screens. |
| Integrated Email | E-mail confirmations and marketing is fully integrated into the system.
Confirmations can be e-mailed automatically. See Integrated E-mail. |
| Guest Internet Reservations | Guests can make direct , commission-free reservations 24 hours a day, 365 days a year using RDP Internet Reservations system. |
| Travel Agents | Travel Agent reservations can be made using the Internal RDP reservation system or entered directly with the Internet. |
| Groups | Group reservations can be made using the Internal RDP reservation system or entered directly with the Internet. See Group Reservation and Billing Overview. |
| Rates and Packages | The system can automatically calculate the rental amount for all reservations based on the dates, number of people, and many other factors. Each unit can have different rates. Packages can be created for the guest that include items other than room rent such as golf, food, or other activities. See Rates and Package Overview. |
| Additional Reservation Charges | In addition to calculating the rent amount and package components, the system can calculate additional reservation charges such as booking fees, security deposits, travel insurance, cleaning fees, cancellation charges, and much more. The system can be configured to pay the owner a share of the rental amount but not additional package activities or reservation charges. See Additional Reservation Charges. |
| Guest Itinerary and Activities | The system can build a complete guest itinerary for activities and services. Coupons or tickets can be printed and reconciled for each activity. The owner can receive a portion of some of the charges (room) and not other. See Guest Activities and Itinerary. |
| Owner Statement | The system automatically itemizes each reservation on the Owner Statement each month or billing period. |
| Work Orders | Work Orders for rental and non-rental units can be entered from any workstation or by the owner using the Internet. Charges and descriptions for work orders automatically flow to the owner statement. Work order vendors can be paid using the system. |
| Housekeeping | Charges to the guest or owner for Housekeeping are automatically calculated based on unit # and appear on either the guest rental contract or owner statement. Housekeeping scheduling and forecasting is available, as well as tracking payment to outside housekeeping companies. |
| Trust Account and General Ledger | Transactions can be posted to one owner, all owners, or to all owners of a specific unit type. The system immediately updates the owner's balance due and automatically updates the Trust Accounting System and General Ledger. |
| Pay Bills for Owners | Bills can be paid for owners such as cable, electric, gas, etc. The system can print checks to the vendors and bill the owners on the owner statement. See . |
| Over 300 Reports | Over 300 reports are available showing reservations, work orders, housekeeping, accounting, and much more. See Sample Screens, Sample Reports, and Crystal Reports Overview. |
| Owner Statements and Checks | The Owner Statement is created each month. It can be printed and mailed to the owner. All past owner statements are available for the owner to view or print via the Internet with a proper password. Checks to owners are printed from the RDP system. Month-to-date and Year-To-Date totals per owner are available. |
| IRS 1099's | Owner 1099 Statements can be printed each year or distributed on magnetic media. |
| Owner History | Owner history is maintained forever and is only limited by available disk space. For example, reprint an owner statement from last month, last year, or five years ago. All work orders and housekeeping information is available for historical inquiry and on various reports. |
| Track Sold Units | When a unit is sold, assign the new owner to the unit while keeping the old owner's information and history in the system. For example, when a unit is sold on May 31st (mid-year), the system can print 1099 Statements for the old owner and the new owner. |
| 24 Hour Support | RDP Support is available 24 hours a day, 365 days a year. |
